Fan Fair X at the Music City
Center | June 7-10, 2018

General Information for Exhibitor Applicants

General Application Info

  • All applications are subject to a non-refundable $75 Application Fee. If exhibit space is secured, it will be applied to the exhibit fee. If the application is not successful, the application fee will not be refunded.
  • Application submission does not guarantee exhibit space.CMA Membership does not guarantee exhibit space.
  • All applications received prior to stated deadlines will be evaluated and considered by the Exhibit Council.

Exhibitor Categories

There are multiple approved Fan Fair X Exhibitor categories and each has its own qualifying criteria, pricing and timeline for application submission. Applicants must meet the criteria for their appropriate category to be considered for exhibit space. See following pages for details on each category.

Show Dates/Times

  • Optional Load-In – Tuesday, June 5 after 12 noon. Arrivals must be submitted, approved and scheduled in advance through CMA.
  • Load-in – Wednesday, June 6 from 8:00am-10:00pm
  • Show days – Thursday, June 7 through Sunday, June 10 from 9:30am-5:00pm each day
  • Load out – Sunday, June 10 from 5pm-10pm

Rules & Regulations

Exhibitor must adhere to all Rules & Regulations, which will be provided in full if exhibit space is secured. A few things to note before applying:

  • No booth sharing. Only the approved Exhibitor may appear or be promoted within the exhibit.
  • Exhibit must be manned during all operating hours of Fan Fair X.
  • Artist participation is prohibited in Marketplace exhibits.

Additional Show Information

Additional show information such as booth numbers, show floor plan, order forms for internet, telecommunications, carpet, audio/visual, furniture, catering, cleaning and more will be provided to approved Exhibitors by mid April.

Insurance Requirements

All confirmed Exhibitors must comply with specific insurance requirements.

  • Workers Compensation/Employee Liability– Exhibitors are required to provide verification of compliance with applicable state laws.
  • Automotive Liability– Exhibitors are required to provide documentation of commercial or personal automotive liability insurance coverage for vehicles used during load-in, load-out and any approved show vehicles within exhibit.
  • General Liability– Exhibitors are required to purchase general liability coverage at a cost of $100 through CMA’s Exhibitor insurance program with Anderson Benson Insurance Co. (To qualify for exemption, applicants must provide an approved Certificate of Insurance upon application submission with specific requirements including minimum coverage levels.)

Restricted Exhibitors

All confirmed Exhibitors must comply with specific insurance requirements.

  • Mass media outlets (including all print, web/online, and broadcast television) will be reviewed for relevance to attendees.
  • Syndicated Country radio programs and station groups representing Country radio are considered on a case-by-case basis.
  • Non-Country personalities, including TV and film actors, authors, web/online personalities, and reality celebrities will be reviewed for relevance to attendees.
  • Exhibits featuring deceased artists will be reviewed for relevance to attendees.
  • Industry companies such as Publicity and/or Marketing firms will not be considered for exhibit space.
  • Other Festivals/Destinations will not be considered for exhibit space.
  • Political groups will not be considered for exhibit space.
  • Trade associations dedicated to a specific genre of music will be reviewed for relevance to attendees.
  • Because CMA Fest benefits music education programs on behalf of participating artists, non-profit Exhibitors are limited to the CMA Foundation and partner programs. Non-profit entities will not be considered for exhibit space.

Emerging Artist Opportunities

Thank you for your interest in the Emerging Artist space at Fan Fair X (FFX) inside the Music City Center (MCC). In order to expand the footprint for emerging artists at CMA Fest, CMA is debuting The Spotlight Stage. This stage is located at FFX and combines a 15 minute acoustic performance with a 30 minute Artist meet & greet. Emerging Artists will be able to participate without the costs of operating or staffing booth space.

To apply for The Spotlight Stage, please submit through the Performance Opportunity link on www.cmaworld.com/cma-music-festival/performance-opportunity. If you have already submitted, you will automatically be considered for this opportunity, no need to resubmit.

NOTE: All submissions must be completed no later than March 15 at 5:00pm Central Time. All applicants will be notified no later than April 6. Please send any questions to exhibits@CMAworld.com.

Marketplace Exhibits


Industry Exhibits


For additional questions or more information contact: exhibits@CMAworld.com