Fan Fair X at the Music City Center

General Information for Exhibitor Applicants

Continuing the tradition of the original Fan Fair, the epicenter of today’s CMA Fest is Fan Fair X inside Music City Center, bringing fans and artists together like no other festival can. Enjoy artist/fan interactions, live music stages, lifestyle exhibits, shopping, live broadcasts and more!

CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center
CMA Fest 2019, Fan Fair X at Music City Center

GENERAL APPLICATION INFORMATION

  • All applications are subject to a non-refundable $100 Application Fee. If exhibit space is secured, it will be applied to the exhibit fee. If the application is not successful, the application fee will not be refunded.
  • Application submission does not guarantee exhibit space.
  • CMA Membership does not guarantee exhibit space.
  • All applications received prior to stated deadlines will be evaluated and considered by the Exhibit Council.

SHOW DATES/TIMES

Optional Load-In
Tuesday, June 7 after 12 noon – Upon request and approved in advance by CMA

Load-In
Wednesday, June 8 – 8:00am – 9:00pm

Show days
Thursday, June 9 – 10:00am – 5:00pm
Friday, June 10 – 10:00am – 5:00pm
Saturday, June 11 – 10:00am – 5:00pm
Sunday, June 12 – 10:00am – 4:00pm

Load out
Sunday, June 12 – 4:00pm – 9:00pm

RULES & REGULATIONS

Exhibitor must adhere to all Rules & Regulations.  A complete list is provided upon application approval.  A few things to note before applying:

  • No booth sharing. Only the approved Exhibitor may appear or be promoted within the exhibit.
  • Exhibit must be staffed during all published show hours of Fan Fair X.
  • Artist participation is not permitted in Marketplace exhibits.

INSURANCE REQUIREMENTS 

All confirmed Exhibitors must comply with specific insurance requirements.

  • Workers Compensation/Employee Liability – Exhibitors are required to provide verification of compliance with applicable state laws.
  • Automotive Liability – Exhibitors are required to provide documentation of commercial or personal automotive liability insurance coverage for vehicles used during load-in, load-out and any approved show vehicles within exhibit.
  • General Liability – Exhibitors are required to purchase general liability coverage at a cost of $65 plus tax through CMA’s Exhibitor insurance program with True Event (To qualify for exemption, applicants must provide an approved Certificate of Insurance upon application submission with specific requirements including minimum coverage levels.)

RESTRICTED EXHIBITORS

  • Mass media outlets (including all print, web/online, and broadcast television) will be reviewed for relevance to attendees.
  • Syndicated Country radio programs and station groups representing Country radio are considered on a case-by-case basis.
  • Non-Country personalities, including TV and film actors, authors, web/online personalities, and reality celebrities will be reviewed for relevance to attendees.
  • Exhibits featuring deceased artists will be reviewed for relevance to attendees.
  • Industry companies such as Publicity and/or Marketing firms will not be considered for exhibit space.
  • Other Festivals/Destinations will not be considered for exhibit space.
  • Political groups will not be considered for exhibit space.
  • Trade associations dedicated to a specific genre of music will be reviewed for relevance to attendees.
  • Because CMA Fest benefits music education programs on behalf of participating artists, non-profit Exhibitors are limited to the CMA Foundation and partner programs. Non-profit entities will not be considered for exhibit space.
The Marketplace application period for CMA Fest 2022 is now closed.

For additional questions or information, contact: [email protected]